• Kollaborate Encoder no longer needs direct access to the web server's storage volume - it will now get all the data it needs by communicating only with the web server. This greatly simplifies installation and prevents certain issues that could occur when syncing file system changes through two Docker containers. (Requires Kollaborate Server 2025.3.1 or higher)
• Fix issue where hoverscrub thumbs may not be created
• Minor bug fixes, tweaks and optimizations

Important: The Docker image is configured to convert the current database to your MariaDB version automatically. As such, we would recommend backing up the database before upgrading to any version as you may be unable to downgrade otherwise. You can download the current database as a .sql file from the Tools section of the Admin Area. We recommend doing this BEFORE copying the newer version's files over.

Major new features:

We've significantly changed how we store files on disk in this version. Files are no longer stored according to the project they reside in, meaning they no longer need to be moved around when moving files between projects. This has the most benefit on the cloud, but will also speed up large transfers for self-hosting too. The two versions are designed to co-exist - all new uploads will use the new format and existing files will remain in the old format but will be upgraded if moved between projects.

This does of course make it harder to downgrade to an older version, so we have provided a tool in the Admin Area to downgrade your files to the older format before reverting back to an earlier version.

Other changes:

• The following features were moved to the new backend: file deleting, file moving, splitting / combining versions, removing original files, removing proxies, encoding progress
• Changed how the web server communicates with Kollaborate Encoder, meaning the encoder no longer needs to share storage with the web server (requires Kollaborate Encoder 2.0)
• Added a new user permission: can leave comments. A user can be disallowed from leaving comments while still being able to view them
• Color Scheme - Added a new option for the active tab background color
• Upload Workflows - Support for "doesn't contain" as a match option
• Admin - Added an option to disable disk size checks. This is for situations where the host OS doesn't communicate the correct file size of the storage volume to the Docker container (most often occurs on macOS).
• Admin - Fixed issue preventing software update notifications from working
• More descriptive error message if session Redis URL is not set
• Sharing - Fixed an issue where links with an empty password could not be accessed, even if "require password" was off
• Player - Make full-screen overlay use page's background color
• Team - Fixed a crash if the project was not found
• Print Comments - Fixed an issue where settings in the Export dialog would not be taken into account
• Player - Fixed an issue where the CC button would not be highlighted when enabled
• Fixed several issues causing problems when upgrading from a very old version
• Sharing - Fixed an issue where clicking a user's name would produce an error page
• UI - Fixed an issue where TimecodeInput wouldn't work with drop frame timecode
• Workflows - Fixed an issue where users may not be able to approve files in the project root if they were non-admins added to another department
• Projects - Fixed an issue where deleting a template project would not remove it from the list
• Emails - Prevent digest emails from showing files that have been deleted
• Player - Update the workflow dropdown when approving or rejecting a file
• Projects - Fixed a crash when trying to modify a project that had been deleted
• Player - Don't show users who can't access that department in the Unviewed section of the player
• API - Don't allow comments to be inserted earlier than the start timecode
• Team - Fixed an issue where activation link checkbox wasn't working
• Projects - Fixed user count in table being inaccurate
• Workflows - Fixed an issue where users would be unable to approve a file
• Email - Fixed an issue where shared links might have their URLs corrupted
• Player - Fixed an issue preventing large files being attached to comments
• Files - Align titles irrespective of whether the file is unviewed
• UI - Fixed an issue where some icons would not adopt the page's text color
• Files - Fixed an issue where thumbnails may show file duration 1 second longer than it really is
• Fixed an issue where folders created by the new backend could have the wrong owner
• Fixed various issues with information not being copied across to aliases
• Timecode - Fix issue where comment timecode would drift over time
• Minor bug fixes, tweaks and optimizations

• Fixed an issue that could cause videos with a watermark to be too short
• Don't merge empty audio tracks
• Simplify cleanup of temp files
• Send encoding progress to new Rust backend
• Minor bug fixes, tweaks and optimizations

Important: The Docker image is configured to convert the current database to your MariaDB version automatically. As such, we would recommend backing up the database before upgrading to any version as you may be unable to downgrade otherwise. You can download the current database as a .sql file from the Tools section of the Admin Area. We recommend doing this BEFORE copying the newer version's files over.

Changes:

• Emoji comment reactions
• Comments now use the new backend
• Comment Exporting - Supports setting file encoding for better compatibility with Avid
• Comment Exporting - Support for exporting an FCP 7 XML with the markers attached to a slug, for easier importing into Premiere Pro
• Share - Allow specifying custom expiry dates in QuickShare dialog
• Quick Share - Hide comment options when sharing files from My Private Files, where commenting is not available
• Player - Fixed an issue where toggling captions off would show the wrong captions when switching languages
• Fixed an issue causing a crash when loading the player if event information was corrupt
• Fixed an issue causing email alerts to incorrectly be sent when replying to your own comment
• Workflows - Fixed an issue where deleting the original file wasn't working
• Player - Fixed rewinding requiring multiple keypresses to trigger
• Fixed a crash when trying to view Files page
• Projects - How to create a template is now more obvious when creating a new project
• Files - Fixed an issue where upload error messages would be cut off
• Emails - Fixed formatting issues with custom messages to link emails
• Files - Fixed a crash that could occur when viewing a link while logged in
• Files - Fixed a crash when sorting by uploader
• Player - Fixed an issue where clicking inside the comment box in full screen could pause the video
• Fixed an issue where dates weren't taking into account the user's timezone correctly
• Sharing - Fixed a crash with 100% numeric link IDs
• Minor bug fixes, tweaks and optimizations